1. Who We Are
Proximity Real Estate is a private commercial property acquisition and sales company based in the United Kingdom. We operate as a gateway connecting serious operators, brands and investors with off-market commercial properties across Greater London & the Home Counties — whether through lease arrangements or outright sale.
Our services cover the sourcing, introduction and facilitation of commercial property transactions including leases, licences and the sale of commercial units for leisure operators, food to go operators, and nursery operators.
For the purposes of UK data protection law, Proximity Real Estate is the data controller responsible for your personal data.
Contact: ali@proximityrealestate.co.uk
2. What Data We Collect
We may collect and process the following personal data:
- Name and contact details (email address, phone number)
- Business name, company registration details and job title
- Property requirements, preferences and budget information
- Financial information relevant to a property transaction (where required)
- Communications between you and Proximity Real Estate
- Identity and verification documents (where required for property sales)
- Website usage data (via cookies and analytics)
- Any other information you voluntarily provide to us
3. How We Collect Your Data
We collect data when you:
- Submit a requirement via our website or Calendly booking system
- Enquire about leasing or purchasing a commercial property
- Contact us directly by email or phone
- Connect with us on LinkedIn or other social platforms
- Enter into a sourcing or sales agreement with us
- Browse our website (cookies and analytics data)
4. How We Use Your Data
We use your personal data to:
- Respond to your property requirements and enquiries
- Source and present relevant commercial property opportunities for lease or sale
- Facilitate introductions between buyers, lessees and property owners
- Manage our ongoing relationship with you throughout a transaction
- Comply with anti-money laundering (AML) and Know Your Customer (KYC) obligations for property sales
- Send relevant updates about properties and market opportunities (with your consent)
- Comply with our legal and regulatory obligations
- Improve our website and services
5. Anti-Money Laundering Obligations
In connection with the sale of commercial real estate, Proximity Real Estate is required by law to comply with the Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017. This means we may be required to verify your identity and the source of funds before proceeding with a property sale transaction. We will handle any such information with the utmost confidentiality and in accordance with applicable law.
6. Legal Basis for Processing
We process your data on the following legal bases:
- Contract: Where processing is necessary to fulfil our services to you
- Legitimate interests: To operate and grow our business responsibly
- Legal obligation: Including AML compliance for property sale transactions
- Consent: Where you have given explicit consent for specific processing
7. Who We Share Your Data With
We do not sell your personal data to third parties. We may share your data with:
- Landlords, vendors and property owners where required to fulfil your requirement
- Solicitors and conveyancers involved in a property transaction
- Professional advisors (accountants, surveyors) where necessary
- Regulatory bodies including HMRC where required by law
- Technology providers who support our operations (e.g. Calendly, email providers)
All third parties are required to handle your data securely and in accordance with applicable law.
8. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected. For property sale transactions, we are required to retain certain records for a minimum of 5 years from the end of the business relationship in accordance with AML regulations. Other data is typically retained for no longer than 6 years from the end of our relationship with you.
9. Your Rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (right to erasure)
- Object to or restrict our processing of your data
- Data portability — receive your data in a structured format
- Withdraw consent at any time where processing is based on consent
Please note that some rights may be limited where we have a legal obligation to retain data (such as AML requirements). To exercise any of these rights, please contact us at ali@proximityrealestate.co.uk.
10. Cookies
Our website may use cookies to improve your browsing experience. You can control cookie settings through your browser. By continuing to use our website, you consent to our use of cookies.
11. Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or destruction. However, no method of transmission over the internet is completely secure.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.
13. Contact & Complaints
If you have any questions about this Privacy Policy or how we handle your data, please contact us at ali@proximityrealestate.co.uk.
If you are unhappy with how we have handled your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk.